Privacy Policy understands that privacy is important to you, and is committed to complying with its obligations to you regarding privacy and the way in which we handle personal information and other types of information.

This Privacy Policy is applicable to all your dealings with in the various jurisdictions in which we operate, including the firms who provide products and services under the brand. It has been specifically designed from a best practice privacy perspective to be applicable to the global nature of our work.

1What personal information does collect, and why do we collect it?

“Personal information” covers information in any form about a natural person which can be reasonably used to identify that individual. The types of personal information that collects will depend on the nature of your dealings with us. Examples of where we may collect personal information from you include:

  • where you submit a request a cost estimate from;
  • you instruct to provide you with legal advice; or
  • you subscribe to an newsletter, to the website (at or to one of our mailing lists.

If you are a client or someone who subscribes to our website or mailing lists, the personal information we will collect from you will usually include your name, title, business address, e-mail address and contact numbers (telephone, fax, mobile). If necessary for the purposes of providing advice to you, or for providing you with other information (such as email updates) sometimes we may collect other personal information from you, such as the areas of practice or particular country which you are interested in. However, we do not collect personal information that we do not need.

If you are one of’s “business contacts” (for example, a contact person in one of our suppliers, or in a government agency or company with which we deal), we may collect basic business contact information from you. This information will usually include your name, title and work contact details. Generally, will not ask to collect sensitive information about you (such as details of your race, political beliefs, religion or health) unless it is needed for the purposes of providing legal advice.

2How does use personal information?

We need to collect personal information so that we can provide our products and services, and conduct our business. We also collect personal information so that we can communicate new legal developments to our clients and to our people who have subscribed to our website or mailing lists.

For example, if you are a client or someone who has subscribed to our website, personal information about you may be used to notify you of industry developments or upcoming seminars, and to provide you with information about our compliance products. If, at any time, you do not wish to receive these kinds of communications, please let us know. Our contact details are set out at the end of this Privacy Policy.'s policy is only to use personal information collected from business contacts for the business purpose for which it was collected.

3Will your personal information be given to anyone else?

Your personal information may be disclosed to the following parties, their staff, contractors or agents if you request or are interested in information or advice in the following countries:

  • For Australia and New Zealand: Gilbert + Tobin
  • For China: King & Wood
  • For Hong Kong: Arculli Fong & Ng
  • For Japan: Miyake & Yamazaki
  • other jurisdictions that may provide services to or under from time to time.

These parties provide the services in the relevant countries on behalf of Sometimes, personal information of clients may be exchanged between these parties, but only for the purposes of providing legal advice. does not sell, rent or trade personal information about you to or with third parties. Personal information will only be disclosed outside of in the circumstances described below:

(a)Disclosures to external service providers may disclose personal information to external service providers who help us operate our business. Examples of our external service providers include companies who provide photocopying and archiving services, and research organisations and consultants who conduct research on our behalf so that we can better meet the needs of our clients.

If engages external service providers, takes steps to ensure that those external service providers:

  • comply with our obligations to you regarding privacy and the ways in which we handle your personal information (regardless of whether they are a small business, and might otherwise be exempt from the relevant privacy law); and
  • are authorised only to use personal information for the limited purposes specified in our agreement with them.

(b)Disclosures required or permitted by law

Otherwise, will only disclose personal information if this is required or permitted by the relevant law. is also bound by professional obligations of confidentiality, including in relation to personal information.

4Security of personal information takes reasonable steps to ensure the security of your personal information. Our IT systems are password protected and we conduct regular audit and data integrity checks. We frequently update our anti-virus software in order to protect our systems (and the data contained in those systems) from computer viruses.

5Access and correction

You have the right to seek access to your personal information handled by You also have the right to ask us to update or correct your personal information when it is inaccurate, incomplete or out of date.

If you wish to access the personal information that holds about you, please set out your request in writing, and forward this to our Privacy Officer, using the contact details set out at the end of this Privacy Policy.

To provide you with access to your personal information held by us on our current records, can provide you with a copy of the relevant personal information. will not charge you for the cost of providing this type of access to these current records.

For legal and administrative reasons, may also archive non current records containing personal information, such as back up data files and off site storage.

If you are of the view that personal information about you is inaccurate or out of date, or if you have any other queries about access and correction, please contact our Privacy Officer using the contact details set out below.

6Online privacy

As noted above, sometimes we collect personal information through our website This will be limited to your name, email address, telephone number and business contact details, such as your company name and your job title.

We also use cookies to maintain user sessions (for example, if you subscribe to the site to gain access to a publication, we use cookies so when you next visit you do not need to re-enter your details). Like most web site providers, we generate statistics about how many people visit our site and what they look at. We use web logs and cookies to do this. This enables us to keep our site relevant and useful. However, generally this information will not identify you.

Most web browsers are set by default to accept cookies. However, if you do not wish to receive cookies you may set your browser to either prompt or refuse cookies.

Sometimes our web site contains links to other web sites, for your convenience and information. When you access a web site other than, please understand that is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.

7Additional privacy information and how to contact

This Privacy Policy may change from time to time. The Privacy Policy will be made available to anyone who requests it, whether at our offices or by use of our website.

If you have any questions or comments about the Privacy Policy, or if you wish to make a complaint about how have handled personal information about you, please contact our Privacy Officer, using the contact details below:


Privacy Officer
Gilbert + Tobin
GPO Box 3810
Sydney NSW 2001

+61 2 9263 4000

+61 2 9263 4111

Our Privacy Policy was last updated on 9 September 2008